Organize Your PDFs With These Techniques

Almost anyone that’s used a PDF editor like Foxit PDF Editor knows some of the editing options available. However, there are advanced organizing tools available on PDF software like Foxit PDF Editor that can have a dramatic impact on the quality of your PDFs. And if you’re not already using them, you may want to give them a try.

Foxit PDF Editor comes with built-in functionality to combine multiple PDF files and split a single PDF into single- and multiple-page PDF files according to page numbers as well as page range. That means you can extract exactly the pages you want, or split up a PDF file into just the pages you need.

You can also organize PDF files by re-arranging pages, composing page outlines, and more. PDF software such as Foxit PDF Editor displays an overview page without any additional software so you can easily see what you’re working on. It allows you to split, merge, and reorganize pages in your PDF document.

Inserting pages from a file (Combining documents)

Foxit PDF Editor gives you a couple of ways to insert one PDF into another. You can drag and drop pages from one document to another – Foxit PDF Editor allows you to have multiple documents open at once in different tabs.  You can also insert an entire PDF file into another PDF file, or insert pages from a paper document using Foxit PDF Editor and your scanner to scan them in and embed them into your existing PDF document. That makes it easy to customize your PDF document any way you choose and speeds up workflows when you need to combine documents to create a new report, form or brochure.

Re-ordering Pages

When you need to re-arrange the order of pages in your PDF file, use the thumbnail view to drag and drop pages.  Just expand the thumbnail view on the left hand side and drag and drop – what could be easier? That comes in handy when preparing presentations or reports, as you’re free to decide to move content around until it suits you.

Deleting Pages

PDF software such as Foxit PDF Editor gives you ways to remove unwanted or blank pages, again enabling you to customize your documents the way you want them. Have pages of information that are no longer relevant? Need to remove pages containing confidential information? The Delete Pages feature makes it easy.

Extract Pages

Extraction is the process of reusing selected pages of one PDF in a different PDF. Extracted pages contain not only the content but also all form fields, comments, and links associated with the original page content.

You can leave the extracted pages in the original document and create a new PDF that includes all of the extracted pages during the extraction process – comparable to the familiar processes of cutting and pasting or copying-and-pasting, but on the page level. This makes it exceptionally easy to pull out sections of large PDF documents for use in other documents.

Replace Pages

If you need to put a page in where another page in your PDF file is coming out, it’s no problem. With the Replace Page option, you can update a single page simply by replacing it with your updated page in one quick step. The text, images and comments on the original page will be replaced. There’s no need to do anything more.

Swap Two Pages

When you need to transpose placement of two pages in your PDF file, Swap makes it possible. That comes in handy when preparing presentations or reports, as you’re free to decide to move content around until it suits you.

In addition to all these organizational features, you can also duplicate and move pages. What’s more, like good photo editing software, you can even rotate, crop, and flatten pages to embed comments into them permanently, as you would flatten layers using a photo editor.

And all the while, PDF software gives you the universal readability you need, so you can share your PDF documents with virtually anyone.

For more details, check out our tutorial video here.